Job Description

Role: AP/AR Support Specialist

Salary: $50,000/year

Location: Chicago, IL (in-person for 6 months; hybrid schedule after training period)

Who we are:

For over 20 years, Hales Property Management has been the industry leader in property management. Our mission is to proactively manage buildings through anticipation of client needs, effective communication, complete transparency, and compassion. Our AWARDS and reviews speak to who we are and how we strive for excellence.

The role: 

We are seeking an organized and detail-oriented AP/AR Support Specialist to join our team! You'll provide administrative and operational support to our Accounts Payable and Accounts Receivable teams. 

This is a great opportunity for a proactive multi-tasker who wants to build a financial or accounting career in the property management industry.

What you'll do:

• Provide administrative support to the Accounts Payable and Accounts Receivable teams
  Monitor incoming mail and email inboxes for invoices and route them appropriately for processing
• Assist with processing bill payments for smaller dollar amounts (under $500) and ACH payments following established procedures
• Assist with vendor payment support, including processing, organizing, and uploading vendor invoices
• Support check deposit processing, including data entry and documentation
• Assist with payment processing and basic reporting related to internal programs and mailer expenses
• Perform routine audits and reviews of small-balance invoices to ensure accuracy
• Assist with tracking and auditing physical access items such as keys, fobs, and remotes to ensure records are accurate
• Provide phone coverage as needed, including answering and routing calls
• Assist with tracking and organizing Certificates of Insurance
• Complete additional administrative and accounting support tasks as assigned

Skills you bring:

• Prior financial or accounting experience is helpful but not required
• Must have excellent organizational skills
• Ability to multitask and manage multiple responsibilities at once
• Must be extremely detail-oriented with the ability to follow processes accurately
  

Schedule:

• First 6 months (training period): In-office 5 days per week
• After 6 months: Eligible for up to 3 work-from-home days per week

What we offer:

• Industry-Leading Healthcare: Medical, Dental, Life, HSA
• Retirement savings Plan
• Competitive Compensation Packages (based on experience)
• Bonus Opportunities (based on performance)
• Work from Home & Flex Schedules
• Generous PTO Package
• Corporate Sponsored Wellness Program
• Quarterly Company Outings/Events

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